Position Summary
The purpose of this role is to provide leadership to the finance activities of the organization, including AP, Payroll, CRA compliance, Reporting and Projects. The OMS Canada office is a virtual office, you will work from home. The salary is based upon four days per week and will be commensurate with experience.
You will require the requisite knowledge of and capabilities in Microsoft Office and experience in Quickbooks Online would be an asset. Previous experience in Fund Accounting would also be an asset. Above all else, attention to detail is an absolute requirement.
The purpose of this role is to provide leadership to the finance activities of the organization, including AP, Payroll, CRA compliance, Reporting and Projects. The OMS Canada office is a virtual office, you will work from home. The salary is based upon four days per week and will be commensurate with experience.
You will require the requisite knowledge of and capabilities in Microsoft Office and experience in Quickbooks Online would be an asset. Previous experience in Fund Accounting would also be an asset. Above all else, attention to detail is an absolute requirement.
Finance Lead Job Description
Accounts Payable
Accounts Payable
- approving and coding, of vendor, one-time, and recurring invoices
- processing and posting cheques using A/P module of accounting software
- approving, coding and processing on-line payments via bank and credit card payments and recording by journal entry
- printing required reports and maintaining A/P records (including filing)
- ensure timely creation of credit card and eft donation batches for posting by Donations and Receipting Officer
- reconcile and approve Type I payment of funds received from Canadian donors, designated for international missionaries, and prepare and initiate transfer of funds on a quarterly basis
- ensure compliance is met prior to the transfer of any project funds
- monitor compliance spreadsheet for all project numbers and assist with maintaining compliance status for all projects by ensuring receipt of required supporting documentation for funds transferred
- assist with relevant issues as required
- reconcile and approve Type II invoice from Greenwood and prepare and initiate transfer (or ensure receipt) of funds
- create and/or post adjusting General Journal Entries (i.e., funds transferred between projects and abroad, reallocating fees and service charges, recording insurance, depreciation, postage, etc.) to accounting software
- calculate assessment allocations for all applicable projects and post to accounting software
- analyze data and transfer information from accounting software reports to Excel based reports
- create and distribute approximately 25 month-end or 55 quarter-end reports
- distribute Board of Directors and Men for Missions Cabinet reports
- aim to complete month end processes by the 20th of the following month
- draft budget for new fiscal year and record in accounting software once approved
- post to accounting software: adjusting, prepaid, accrual, and reversing journal entries
- work with MFM Administrator to close outstanding teams
- assist auditors with onsite two-day financial audit and close the fiscal year
- attend the audit committee meeting at the invitation of its members
- calculate Missionary Support Requirements (MSR) as required
- obtain approvals for new project requests (including MFM teams) and issue numbers
- conduct quarterly project review with colleagues and initiate required follow-up
- conduct reconciliations of projects, as required
- recommend/process project closures as applicable
- maintain cash position
- calculate and file the HST claim in April and October of each year
- conduct annual review re: liability insurance
- assist with filing of T3010 by March 30 of each year
- process the wiring of funds/external transfers
- arrange the purchase of US funds, as required
- prepare reports for semi-annual and annual board meetings and attend board meetings as requested
- maintain storage of records and documents according to regulations and policies
- conduct research as needed with CCCC and CRA
- assist with the compilation of the policy manual by researching/writing proposed policy, etc
- allocate expense reports and seek approvals from Executive Director
- maintain attendance trackers for the Burlington office staff
- calculate and prepare payroll using Excel and accounting software
- ensure sufficient funds are available in missionary project numbers prior to processing
- process payroll by the 15th of each month using accounting software
- set up payment of source deductions on a monthly basis
- complete web remittance of RSP contributions and record in accounting software
- research and record COLA for indexed retirees in February of each year
- complete MSR salary review on an annual basis
- complete and distribute T4 and T4A slips and summaries by Feb 28 of each year
- complete Pensionable and Insurable Earnings Review (PIER) reconciliation as necessary
- complete Record of Employment (ROE) forms as needed
- maintain payroll and personnel records
If you would like to receive more information or apply for this position please contact:
Mark Kroes at mkroes@mfmcanada.ca or call 289-812-0661
CONTACT US
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mail@omscanada.org
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Phone |
(289) 288-7077
(800) 784-7077 |
Address |
4145 North Service Rd, Ste 200
Burlington, ON L7L 6A3 |
CRA Reg.# 119067130RR0001